Sion Solutions
Trade Stock Book
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Sion Solutions
Trade Stock Book
Settings
Team
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Stock book
Customers
Diary
Money
Reports
Your stock book
Every car you buy and sell, with what it cost and what it made.
Check a reg
Add a car
All
In stock
Sold
Save as spreadsheet
Add a car
Registration
Fill in from reg
Make
Model
Year
Colour
Mileage
Date bought
Bought from
Price paid (£)
MOT runs out
Tax runs out
VAT on this car
Margin scheme (most used cars)
VAT qualifying (VAT was charged when you bought it)
Notes
Cancel
Save car
Add work or a cost
What was done
Supplier
Date
Amount (£)
Receipt photo or PDF
This is a VAT receipt: the amount includes 20% VAT that I can reclaim
A receipt is already attached. Choose a file to replace it.
Delete
Cancel
Save
Sale details
Sold for (£)
Date sold
Sold to
Buyer's address (shown on the invoice)
The buyer part exchanged a car
The sale price above stays the full price of the car. The part exchange car is added to your stock at the allowance you gave for it.
Their car's registration
Allowance given (£)
Make
Model
Mileage
The buyer bought a warranty
The warranty is charged on top of the price of the car and shows as its own line on the invoice and order form.
Warranty company
Length (months)
Charged to the buyer (£)
What it costs you (£)
The buyer used finance
This is a record for your own figures. The finance application itself is done with your lender, not here.
Lender or broker
Amount financed (£)
Commission paid to you (£)
Put back in stock
Cancel
Save sale
Cancel
Delete photo
Use as main photo
Close
Business settings
These details appear on your sales invoices and on any car you share with a buyer.
Business name
Address
Phone
Flag cars in stock longer than (days)
My business is VAT registered
VAT number
Wording at the bottom of invoices (optional)
Your terms of sale, printed on the order form (optional)
Preparation checklist for each car (one job per line)
Your website
Website add-on
Locked
A ready-made website for your business: your logo and colour, your cars for sale with search by make and price, finance and customer reviews, and how to find you. It updates itself from your stock book, and can run on your own web address.
Ask Sion Solutions to switch it on
You have asked for this add-on. Sion Solutions will be in touch.
A ready-made website for your business: your logo and colour, your cars for sale with search by make and price, and how to find you. It updates itself from your stock book.
Create my website
Copy
Open
A car appears on it once you use "Share with a buyer" on that car, and comes off when it is sold.
Logo
Choose a picture
Remove
Your colour
Headline (optional)
About your business (optional)
Opening hours (optional)
Finance section (optional)
Only fill this in if you are authorised by the FCA to offer or arrange finance, and include the wording your lender or the FCA requires.
Customer reviews (up to 6)
Add a review
Only add real reviews from real customers, in their own words. Posting made-up reviews is against the law.
Link to more of your reviews (optional)
Your name, address and phone number come from the boxes at the top. Press Save settings to update the website.
Want it on your own web address?
For example yourname.co.uk. Sion Solutions sets this up for you. Tell us the address you own, or the one you would like.
Ask Sion Solutions
Switch the website off
Show your cars on a website you already have
Cars on your own website
Locked
Already have a website, for example on Wix, WordPress or Squarespace? This puts your cars for sale on it. You paste one line of code into your site once, and the cars keep themselves up to date from your stock book.
Ask Sion Solutions to switch it on
You have asked for this. Sion Solutions will be in touch.
Copy this code and paste it into your website where you want your cars to appear. In most website builders this is a block called "Embed", "HTML" or "Custom code". If someone else looks after your website, send the code to them.
Copy the code
A car appears once you use "Share with a buyer" on it, and comes off when it is sold. Clicking a car shows its photos, details and enquiry form right there on your own website.
Xero
Send each sale to your Xero as a draft invoice.
Connect Xero
Connected to
.
Disconnect
Xero sales account code
Cancel
Save settings
Share this car with a buyer
Makes a link you can send by text or WhatsApp. It shows the photos, the car's details, your asking price and your phone number. It never shows what you paid, your receipts or your notes.
Asking price (£, optional)
Description for buyers (optional)
Link to send
Copy
Stop sharing
Close
Create link
Add a document
What is it?
V5C
Service history
Purchase invoice
MOT certificate
Other
Photo or PDF
Cancel
Add document
Deposit taken
Once saved, the buyer can sign the order form on screen.
Price agreed for the car (£)
How much (£)
Date taken
Who from
The buyer is part exchanging a car
The price agreed above stays the full price of the car. Their car is added to your stock when you mark this one as sold.
Their car's registration
Allowance agreed (£)
Make
Model
Mileage
The buyer is buying a warranty
The warranty is charged on top of the price of the car and shows as its own line on the invoice and order form.
Warranty company
Length (months)
Charged to the buyer (£)
What it costs you (£)
Cancel
Save deposit
Add a customer
Name
Phone
Email
Address
Notes
Cancel
Save customer
Add an enquiry
Who enquired
Their name
Phone
Email
Which car
What they said
Date of enquiry
Chase them on (optional)
Where it stands
Open
Bought
Not interested
Delete
Cancel
Save enquiry
Book an appointment
Date
Time
What for
Viewing
Test drive
Handover
Other
Who is coming
Their name
Phone
Which car
Notes
Delete
Cancel
Save
Order form: buyer signs here
Handed over with the car (leave blank until handover)
Number of keys
Mileage at handover
Buyer's name
Buyer's signature: sign in the box with a finger or the mouse
Clear signature
Cancel
Save signed order form
Team
Owners see and change everything. Staff look after customers, enquiries, the diary, deposits and sales, but never see what a car cost, the profit, Money, Reports or Settings.
Their name
Their email
What they can do
Staff: no prices paid or profit
Owner: everything
Add person
Send them this link yourself. It works once, for 7 days.
Close
Check a reg before you buy
Check
Close
Sion SolutionsTrade Stock Book